what can i change in a .qbo file to be able to use it again in Quickbooks

QuickBooks Accountant's Copy and Accountant's Change File

Written by Ketel Thorstenson, LLP on June 8, 2016. Posted in Accounting, Bookkeeping Services, Journal Entries, News, QuickBooks Quirks.

Posting your accountant's journal entries is important for keeping an accurate gear up of records.  Adjusting entries are prepared past your accountant for many reasons, including correction of errors, adjusting balances, posting depreciation, and correcting retained earnings, among others.    At that place are various methods for posting your auditor's entries to your company file, including posting the entries by hand.  Notwithstanding, using the Accountant's Copy and the Auditor'southward Modify File created by your accountant is i of the easiest ways to ensure those entries are posted correctly.

The Accountant's Copy allows your auditor to piece of work in a previous period while assuasive y'all to work in the current period.  The accountant'due south changes tin and so exist imported back into your company file.  Several methods of sending an accountant's copy of your file to your auditor are available, including using email or flash bulldoze.  However, using Intuit'south Accountant'south Copy Transfer Service in QuickBooks is one of the easiest, about convenient methods to transfer your company file to your accountant too as your accountant transferring the Modify File back to you for import.

Earlier you lot brainstorm to create an accountant'southward copy, discuss a dividing date with your accountant.  The dividing date defines the menstruation your accountant volition work in.  When you have sent the Accountant'south Re-create through the QuickBooks File Transfer Service, your accountant will receive an e-mail letting him or her know the file is ready to download.  Once your auditor has completed working with your file, he or she will create a change file for you to import back into your company file. You lot will receive an e-mail from Intuit/QuickBooks that says your accountant has sent changes for you to import.

Sending an Accountant'south Copy via the transfer service is an easy and convenient way to provide your accountant with your visitor file.  For more detailed instructions on creating and sending your file, and importing your accountant's changes, delight run across instructions below or call i of our knowledgeable QuickBooks ProAdvisors.

To ship your file to your accountant using the Auditor's Copy File Transfer Service:

1. Go to the File carte, click Accountant's Copy and then click Send to Accountant. So click Next.
2. Choose a dividing appointment. Discuss this with your accountant if you lot are not sure which date to apply, however it is ordinarily the menstruum finish date for the menstruum the accountant will be working on.
3. Enter your auditor's email accost, your name, and your electronic mail address. Choose a password to protect the Accountant'southward Copy.
   • Your accountant will need this password and your regular QuickBooks countersign to access your auditor's re-create. Please convey these passwords to your accountant in a separate email or past telephone.
4. Yous can send an optional note to your auditor but do non send your countersign in this notation.
5. Click Send.

To download the changes in the auditor's change file straight:

1. Open your company file.
2. Choose File: Accountant's Copy: Import Auditor'southward Changes from Web.
3. A window will open showing a listing of the changes your accountant fabricated.
4. Information technology is recommended that y'all impress a re-create of these changes.
5. Afterward reviewing the changes, click Incorporate Accountant's Changes.
6. Creating backups may be required before, during or after importing.

To manually create an Accountant's Copy for delivery via email or Flash Drive:

1. Choose File: Accountants Re-create: Save File. Confirm and click Adjacent.
2. Choose a dividing engagement. Click Next.
3. Change the suggested location for the file and the file name (Optional) to correspond to the location of the Flash Drive, etc. The file must accept a .qbx extension.
4. Click Save. Take note of the location of the saved file if you accept not changed it in stride three.
5. If y'all are sending by email, adhere the file to the electronic mail.
6. One time the accountant has complete work on your file, he should give y'all a alter file that will have a .qby extension. This file should exist imported into your company file.

To manually Import the Accountant's Change File:

1. If yous are receiving the alter file via email from your auditor, salvage the file in a convenient location on your computer such as your desktop.
2. Open up your company file.
3. Choose File: Accountant's Copy:  Import Accountant'south Changes from File.
4. Locate the accountant's change file (.qby) and click open.
5. Review and print the accountant'south change written report.
6. Click Comprise Accountant'south Changes.

Limitations of Using Auditor's Copy

There are some limitations to what you can do while your accountant has your accountant'due south re-create.

1. You tin can only work on transactions after the dividing engagement.
2. Y'all can add new accounts, but not new subaccounts to existing accounts.
3. You lot cannot edit, merge or make existing accounts inactive.
4. You can edit or make inactive any new accounts y'all created while your accountant has your auditor'south copy.
5. You tin can edit, sort, and make list items inactive, just yous cannot delete or merge them.
6. You tin can reconcile your accounts while your accountant has an accountant'due south copy, only with sure possible consequences.
   • Reconciliations with transactions that were all dated in the current period (after the dividing date) are saved.
   • Reconciliations with any transactions that were dated on or before the dividing date will exist undone when you lot import the accountant's changes.
   • If your accountant has reconciled or undone a reconciliation in your accountant's copy, whatsoever reconciliations you have done volition exist undone when you import your accountant's changes.

Limitations to what your auditor can practice using an accountant's re-create.

1. The accountant's copy prevents your accountant from making any changes that disharmonize with your work based on the dividing engagement.
2. The auditor cannot add, edit, or void any paychecks, timesheet data, assisted payroll information or direct deposit information.
3. The accountant can process payroll tax forms in the auditor's copy, however the accountant's change file will not include detail of what forms the auditor procedure or printed.

Removing The Restrictions (Cancelling an Auditor's Copy)

On rare occasions, information technology may be necessary to cancel the auditor's copy.  Please discuss this with your accountant prior to removing the accountant copy restrictions.  Once you decide to remove the restrictions, you cannot import your accountant's changes and they must be entered by hand.

To cancel the Accountant's Changes for QuickBooks 2015 and later:

1. Choose File: Ship Company File.
2. Choose Auditor's Copy.
3. Choose Remove Restrictions.
4. Click Yep, I want to remove the Accountant'south Copy Restrictions.
5. Click OK.

To cancel the Accountant's Changes for QuickBooks 2013 and 2014:

1. Choose File: Accountant'southward Copy.
2. Cull Remove Restrictions.
3. Click Yes, I want to remove the Accountant'due south Copy Restrictions.
4. Click OK.

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Ketel Thorstenson, LLP is a full-service business firm with 17 partners, over 55 Certified Public Accountants (CPA) and Enrolled Agents (EA), and offices in Rapid City, Custer, Spearfish, SD, and Gillette, WY. KTLLP has a rich history, serving clients since 1936 and a depth of knowledge and experience that clients rely on and trust. The firm offers a variety of services including revenue enhancement planning and return preparation, audit services, QuickBooks back up, accounting, payroll, business concern valuation, business consulting and estate planning.

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Source: https://www.ktllp.com/quickbooks-accountants-copy-accountants-change-file/

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